Position Title: Manager of the Office of Emergency Management

Job Description

Under the supervision of the Director the Office of Emergency Management, the Manager of the Office of Emergency Management (OEM) is responsible for the development, implementation, and maintenance of comprehensive emergency management plans and programs at the university. This includes preparing for, responding to, recovering from, and mitigating the impacts of emergencies and disasters. The manager will coordinate with university departments, local and state agencies, and the community to ensure campus safety and readiness.

The Manager of OEM will communicate and work directly with individual university building coordinators and maintain a relationship that would support emergencies and disaster preparedness. Will maintain and develop risk assessments of each building and revise annually. Work directly with building coordinators, and support emergency planning, including general emergency preparedness programs, building evacuation, drills and exercises. They will assist in the implementation of necessary updates to emergency plans and will develop and design instructional materials to educate the University community on emergency preparedness. 

Note: The examples of work for this title are for illustrative purposes only.  A particular position using this title may not perform all duties listed in the job specification. Conversely, all duties performed on the job may not be listed.

Examples of Work

• Assist the Director of OEM in Emergency Preparedness Planning.  Develop, update, and maintain the university’s Emergency Operations Plan (EOP) and other emergency management policies.
• Identify potential hazards and vulnerabilities and conduct risk assessments to guide emergency planning efforts.
• Ensure compliance with state and federal regulations related to emergency management.
• Serve as the secondary point of contact for all emergency management-related activities.
• Coordinate and assist the Director in leading the university’s response during emergencies or disasters, activating the Emergency Operations Center (EOC) as needed.
• Communicate effectively with campus leadership, local emergency services, and state/federal emergency agencies during crisis situations.
• Develop and deliver training programs for university staff, faculty, and students on emergency preparedness and response procedures.
• Assist the Director in the planning and execution of emergency drills and exercises to test the effectiveness of emergency plans and procedures.
• Lead after-action reviews and ensure lessons learned are incorporated into updated plans.
• Foster relationships with local, state, and federal emergency management agencies, including police, fire, and public health organizations.
• Maintain open lines of communication with university leadership and departments regarding emergency preparedness, safety protocols, and real-time incident updates.
• Assist the Director in serving as the liaison between the university and external emergency responders during incidents.
• Develop strategies and initiatives to mitigate the impact of future emergencies, including infrastructure improvements and policy changes.
• Assist the Director in the oversight of disaster recovery efforts to restore university operations after a major event, coordinating with relevant departments to ensure continuity of services.
• Conduct regular evaluations of campus facilities and procedures to identify safety risks and recommend mitigation measures.
• Work with the university's risk management office to align emergency management plans with overall campus safety objectives.

Requirements:

Education:  A Bachelor’s degree in the field of Emergency Management, Law Enforcement, or related technical field. 

Note: Professional experience in a related field may be substituted for the educational requirement on a year-for-year basis.

Experience: 5+ years of experience in emergency management, disaster response, or related fields, preferably in a higher education setting.

 Skills:

• Strong leadership and decision-making abilities, especially under pressure.
• Excellent communication and collaboration skills, with the ability to work across departments and agencies.
• Analytical skills for risk assessment and crisis management.
• Proficiency in emergency management software and technology.

Working Conditions:

• Must be available for on-call duty during emergencies, including nights, weekends, and holidays.
• Ability to work in high-pressure environments and manage emergency situations as they unfold.
• Physical ability to navigate the campus and inspect facilities as needed.